Would you like to plan an effective and engaging multilingual meeting, but do not know where to start? Here is a step-by-step guide to help you plan successful multilingual meetings:
Gather information about your participants: Prepare a list of participants and determine whether all of them will be on-site or whether there will be online participants. This will help you to understand the type of meeting (on-site/online/hybrid).
Determine the languages needed: Identify which languages your participants speak and in which languages they need interpretation.
Choose the right interpretation method. There are a few different interpretation methods that you can use for multilingual meetings, including simultaneous interpretation, consecutive interpretation, and sign language interpretation. If you are not sure about which method will be the best for your meeting, Enterkon office team can help to determine.
Choose the right meeting platform: Select an online meeting platform that supports multilingual features and enables simultaneous interpretation.
Work with qualified interpreters: To plan an effective and inclusive multilingual meeting for all participants and encourage active participation, you need to work with professional interpreters. With more than 100 interpreters in many languages including Turkish, English, French, German, Spanish, Italian, Arabic and Russian, Enterkon can provide you with interpretation services in face-to-face, online and hybrid meetings. Most of our interpreters are members of the Conference Interpreters Association of Türkiye (TKTD) and the International Conference Interpreters Association (AIIC).
Provide meeting materials in multiple languages: Share the meeting agenda, presentation slides, talking points, and other related documents with the interpreters so that they can prepare for the meeting beforehand.
Test the simultaneous system equipment and online platform: Simultaneous interpretation requires special equipment such as booths, headsets, receivers, etc. Before the meeting, run a test to ensure that the platform and/or simultaneous interpretation equipment work smoothly. This will help avoid any technical issues during the actual meeting.
By following these steps, you can manage an effective and engaging meeting for all participants who speak different languages and enjoy seamless communication.